Spell Check

Note: Details about spell checking in a multi-language environment can be found here.

Note: The local dictionary and spell check options are set in the Options box. The System Administrator configures which fields in each module are included when a spell check is performed.

The Spell Check tool can be run to check and correct the spelling of data in text fields.

The tool uses a standard English dictionary and the user's own local dictionary.

To check the spelling in a record:

  1. Select the record in List View or view it in Details View.
  2. Select Tools>Spelling from the Menu bar

    -OR-

    Click Spelling button in the Tool bar

    -OR-

    Use the keyboard shortcut, F7.

    The Spell Check box displays and begins to search for words in the current record that are not found in the dictionary:

    Spell chek box

    In the Spell Check box:

    1. An unknown word is listed in the Not Found field.
    2. Suggested changes are listed in the Suggestions field.
    3. The closest match is entered in the Replace With field.
  3. If it displays in the Suggestions field, select the correct spelling. It will display in the Replace With field

    -OR-

    Enter the correct spelling directly in the Replace With field.

  4. Select one of the following options:

    Change button - Replace the unknown word with the spelling in the Replace With field.

    Change All button - Replace all occurrences of this word in the record.

    Ignore button - Ignore the spelling of this word.

    Ignore All button - Ignore all occurrences of this word with this spelling in the record.

    Add button - Add this spelling of the word to the dictionary.

    Options button - Change spelling options.

    Cancel - Cancel the spell check and close the Spell Check box.

    Note: When all text has been checked the Spell Check box closes.

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